Free Quote & Estimate Generator

How to create a quote with this tool

1. Enter your business details. These appear at the top as the party making the offer.
2. Add the client you are quoting, with their company name and address.
3. Set the quote number and the date the price is valid until. This is the single most important field on a quote.
4. Add one line per item of work, with quantity and unit price. The totals calculate automatically.
5. Write your terms in the notes, pick a template, and download the PDF. It includes a signature block for the client to accept.

What is the difference between a quote and an invoice?

A quote is an offer made before the work; an invoice is a demand for payment after it. The practical difference on the page is the date: an invoice carries a due date telling the client when to pay, while a quote carries a validity date telling them how long the price is held. A quote also needs somewhere to be accepted, which is why this tool adds a signature block that an invoice does not have.

Is a quote legally binding?

A quote on its own is an offer, not a contract. It generally becomes binding once the client accepts it, and from that point you are usually committed to the stated price — which is exactly why the validity date matters. Rules vary by country and by what you write in your terms, so if the amounts are significant, have a professional check your wording before you send it. This tool produces a template, not legal advice.

Quote or estimate — which word should I use?

Use the word that matches your commitment. A quote states a fixed price you intend to honour. An estimate states an approximate figure that may change once the work is understood, which is common in trades and construction where the scope is not fully known upfront. If your figure could move, say so plainly in the notes and call the document an estimate, because a client who was quoted a price and billed a different one will remember it.

How long should a quote stay valid?

Thirty days is the common default and is what this tool prefills, but pick a period you can actually honour. If your own costs move — materials, subcontractor rates, exchange rates — a shorter window protects you. If the client needs board approval, a longer one avoids having to reissue. Once the date passes you are free to requote, which is the point of having it.