Free Pay Stub Generator

How to create a pay statement

1. Enter the employer name and address. This is the business paying the wages.
2. Add the employee. Use an internal ID rather than a full tax or social security number.
3. Set the pay period, the pay date and how often the employee is paid.
4. Add each earning line. Enter hours and rate for hourly work, or leave hours blank and put the full amount in Rate for salary.
5. Add each deduction, check the net pay figure, and download the PDF.

What should a pay stub show?

At minimum: who paid, who was paid, the period the pay covers, the date it was paid, gross earnings broken down by type, each deduction listed separately, and the resulting net pay. Listing deductions as a single lump sum is what employees most often complain about, because it makes the figure impossible to check. Where hourly work is involved, showing hours and rate separately lets the employee verify the arithmetic themselves.

What does year-to-date mean?

Year to date is the running total for the tax year so far, shown next to the current period. It lets an employee see at a glance how much they have earned and how much tax has been withheld across the year, which matters when they file a return or check whether their withholding is roughly right. It is standard on US pay stubs and uncommon in much of Europe, so this tool lets you turn the column off.

Is a generated pay stub a legal payroll record?

Not by itself. A pay stub is a statement of a payroll calculation that happened somewhere else — it does not perform the calculation, register anything with a tax authority, or replace payroll software. Employers have obligations to withhold and remit tax, keep records for a set number of years, and in many places issue a statement in a prescribed format. This tool produces a document; meeting those obligations is separate, and worth checking with an accountant if you are running payroll for the first time.

Can I use this to prove my income?

Only if your employer produced it. A pay stub you generated for yourself proves nothing, because anyone can type any number into a form — which is precisely why lenders and landlords cross-check stubs against tax transcripts, bank deposits and a phone call to the employer. If you need to evidence your own income, ask your employer for the statement they issued, or use tax documents. Submitting a self-made stub as genuine is fraud, and it is usually caught.